Organisation Summary

The Fijian Competition & Consumer Commission (FCCC) is an independent statutory body established under Section 7 of the FCCC Act 2010 that promotes effective competition and informed markets, encourages fair trading, protects consumers and businesses from restrictive practices, controls prices of regulated industries and other markets where competition is lessened or limited.

Purpose & Nature of Role

The Properties and Fleet Officer will oversee the management and maintenance of FCCC properties and fleet. This role ensures that facilities and vehicles meet health, safety, and operational standards, providing optimal conditions for organizational efficiency and sustainability. The officer will work closely with internal stakeholders to monitor property requirements and fleet usage, manage maintenance schedules, ensure regulatory compliance, and control operational costs.

Key Results Areas (KRAs)

• Conduct quarterly property inspections and address any issues within two weeks.
• Achieve a 95% compliance rate on all health and safety audits.
• Ensure timely completion of scheduled maintenance tasks, with less than 5% delays annually.
• Ensure all fleet vehicles undergo preventive maintenance within scheduled timeframes, achieving 95% on-time service.
• Achieve a 100% compliance rate in fleet and property safety inspections and regulatory requirements.
• Fleets to be effectively and efficiently utilized, maintained and tracked.
• Submit monthly reports on fleet usage, property condition, compliance, and maintenance costs by the 5th of each month.
• Maintain 100% accuracy in asset records for properties and fleet, updated quarterly.
• Complete documentation of all fleet incidents, maintenance records, and property agreements within 48 hours.

Key Accountabilities

1. Support to Manager Operations & Corporate Services

• Provide direct support in coordinating Fleet operations, Property management and Logistics and transport planning
• Translate departmental work plans into fleet and logistics schedules
• Provide regular updates on Operational performance, Risks and constraints along with Resource requirements

2. Fleet Coordination & Oversight

• Manage allocation, scheduling, and utilisation of FCCC fleet
• Coordinate closely with Driver & Logistics Support Officer(s) to ensure efficient execution of transport plans, Timely service delivery.
• Monitor vehicle condition and ensure Preventive maintenance, Timely repairs and Minimal downtime.
• Maintain full compliance with Insurance, Licensing and Safety requirements.

3. Property & Facilities Management

• Coordinate maintenance and upkeep of FCCC properties
• Conduct regular inspections and ensure timely resolution of issues
• Liaise with Landlords, Service providers, Contractors
• Support planning and execution of Office setups, Relocations and Infrastructure improvements

4. Logistics & Operational Planning

• Coordinate logistics support for Departmental activities, Field operations and Outreach programmes
• Align transport and logistics services with organisational priorities
• Ensure efficient deployment of vehicles and resources

5. Vendor & Contract Coordination

• Coordinate service providers for Fleet maintenance and Property services
• Support procurement processes and ensure cost-effective solutions
• Monitor vendor performance and service quality

6. Risk, Safety & Compliance Management

• Ensure compliance with Occupational Health & Safety requirements, Fleet and property regulations Develop and implement Basic risk mitigation measures, Safety procedures and protocols
• Report risks, incidents, and hazards to the Manager promptly

Qualification

Applicants should possess a Diploma in Business Administration, Project Management or any other relevant qualification

Knowledge and Experience

• The successful candidate must have a minimum of 3 years of relevant experience in property and/or fleet management. A valid Group 2 Driver’s Licence and a Defensive Driving Certificate are compulsory requirements.
• Ability to analyze maintenance and fleet data to identify efficiencies and areas for improvement.
• Skilled at addressing operational challenges proactively and effectively.
• Ensures accuracy in compliance records, fleet schedules, and property inspections.
• Strong verbal and written communication skills for collaboration with stakeholders.
• Proactively identifies and mitigates risks related to property and fleet management.

Refer attached JD - JD - Properties & Fleet Officer.pdf