Organisation Summary

The Fijian Competition & Consumer Commission (FCCC) is an independent statutory body established under Section 7 of the FCCC Act 2010 that promotes effective competition and informed markets, encourages fair trading, protects consumers and businesses from restrictive practices, controls prices of regulated industries and other markets where competition is lessened or limited.

Purpose & Nature of Role

The Executive Officer / Board Secretary is responsible for providing principal governance, secretariat, and executive coordination support to the FCCC Board, its standing committees, and the Chief Executive Officer. The role exists to protect and strengthen the integrity, effectiveness, and procedural soundness of the Commission’s governance processes by ensuring that Board and committee business is managed in a timely, accurate, compliant, and well-coordinated manner. It supports high-quality decision-making through disciplined agenda management, effective paper flow, accurate records, action tracking, governance advice, and confidential executive support on priority institutional matters. The role has substantial responsibility for governance administration, procedural quality, confidentiality, and executive support. The role has both strategic and operational importance. Strategically, it contributes to Board effectiveness, governance discipline, institutional continuity, and sound compliance practice by promoting high standards in Board processes, documentation, and follow-through. Operationally, it manages the full cycle of Board and committee administration, including annual calendars, agendas, meeting documentation, minutes, registers, resolutions, action monitoring, and related executive coordination tasks. The role requires discretion, maturity, attention to detail, confidence in dealing with senior stakeholders, and the ability to manage sensitive and time-critical matters with professionalism and sound judgement.

Key Results Areas (KRA)

• Board and committee papers circulated within approved timelines and to the required quality standard. 

• Minutes, resolutions, and action registers completed accurately and within required turnaround times. 

• Demonstrated compliance with applicable Board Charter, governance procedures, and statutory support requirements. 

• Effective tracking and reporting of Board and committee actions, with clear escalation of overdue or high risk items. 

• Strong quality assurance of Board submissions, resulting in reduced rework and improved decision readiness. 

• Well-maintained governance records and registers, with high standards of confidentiality, accessibility, and control.

Key Accountabilities

• Plan, coordinate, and manage the end-to-end secretariat function for the Board and its committees, including annual meeting schedules, notices, logistics, agendas, papers, resolutions, and follow-up actions. 

• Coordinate the timely receipt, quality review, formatting, and circulation of Board and committee papers, ensuring submissions meet required standards of completeness, clarity, and decision-readiness. 

• Prepare accurate minutes, maintain formal records of resolutions and decisions, and operate an effective action-tracking process to monitor implementation and report on outstanding items. 

• Provide sound procedural guidance to the Board, committees, Executive Management, and paper authors on governance requirements, meeting protocols, approvals, conflicts management, and applicable internal rules or instruments. 

• Maintain secure, complete, and accessible governance records, registers, correspondence, and archival documentation in accordance with approved standards and confidentiality requirements. 

• Identify and implement improvements to governance systems, templates, registers, schedules, and meeting processes to enhance efficiency, compliance, and institutional discipline. 

• Support compliance with relevant charter, policy, and governance obligations by monitoring key requirements, maintaining records, and escalating material risks or procedural gaps where required. 

• Coordinate induction arrangements, briefing materials, and ongoing administrative support for Board members to promote continuity, readiness, and effective participation in governance processes. 

• Provide high-level executive support to the Chief Executive Officer on governance matters, priority correspondence, confidential documentation, and strategic coordination requirements linked to Board and committee business.

• Serve as a central coordination point for communication between the Board, Executive Management, internal business units, and authorized external stakeholders on governance and decision-process matters. 

• Follow all Occupational Health & Safety procedures according to the Health and Safety at Work Act 1996 (OHS Act) while carrying out hazardous work outside or within the Office. 

• Ensure that Weekly, Monthly, Quarterly are compiled and presented in a timely manner to the General Manager- People Culture & Corporate Services, who shall table the same to the Chief Executive Officer. 

• Always adhere to 5s principles and use quality tools to maximize productivity. 

• Ensure Innovation and continuous improvement and business excellence strategies are implemented aspects of Board Secretarial work to achieve the desired outcome of FCCC. 

• Any other duties that may be assigned by the Supervisors. 

Qualification

Applicants with Bachelor’s in Public Administration, Business Management, or a related discipline or Professional Secretariat certification will be an added advantage. 

Knowledge and Experience

• With minimum 2 - 4 years’ proven or relevant operational experience in Board secretariat services, governance administration, executive office support, compliance coordination, or a comparable corporate role. 

• Demonstrated experience in managing senior-level meetings, preparing formal minutes and resolutions, and coordinating complex documentation. 

• Experience of working with senior executives, Boards, committees, or equivalent decision-making bodies. 

• Experience in a statutory authority, public sector, regulatory body, or similarly controlled governance environment will be an advantage. 

Click here to download the full position description (PDF). Executive Officer_Board Secretary - 2026.pdf